TERMS AND CONDITIONS
This contract will serve as an agreement between World Love Fest (hereafter referred to as W.L.F.) and your company for Sponsorship at the 2012 W.L.F. Jamaica to be held August 09-11, 2013. An authorized agent of your company acknowledges and accepts the following terms and conditions of this contract by completing the Sponsorship Registration on the W.L.F. Jamaica web site and indicating the specific Sponsorship Type and Level requested (outlined on the sponsor prospectus).
All Sponsorship slots and booth assignments are available on a first come, first serve basis. Acceptance of a Sponsorship request by the W.L.F. is based upon slot availability at time of receipt of the completed web site registration process.
Note: W. L.F. Jamaica Village Exhibit booth location selections will be offered immediately upon registration time/date stamp.
Sponsor participation does not convey W.L.F.’s approval, endorsement, certification, acceptance or referral of any product or service of the Sponsor.
The following payment conditions apply:
- To hold your space a 30% deposit is due March 31.
- Full payment for the conference is due June 24, 2013.
- Any sponsorship booked after June 24, 2013 must be paid within one (1) week of invoice.
- Any sponsorships received after June 30, 2013 will require a credit card at the time of booking.
- Once the completed web-site registration has been received, the contact person listed will receive an invoice via email.
- If payment is not received by the applicable due date, the Sponsorship will be released.
- Payments not received by the required due dates are subject to a 3% late fee.
Note: If you require a PO# to be furnished with the invoice, please include it with the completed registration.
If payments are not received by the said due dates, the W.L.F. reserves the right to not allow a Sponsor to attend the Conference and/or Sponsor information may not be included on any Conference promotional materials, attendee contact list and/or final Agenda.
Any cancellations must be received via email to President Finance at email@example.com. Cancellations received prior to June 24, 2013 will receive a 90% refund of the deposit amount paid. There will be no refunds issued for cancellations received on or after June 24, 2013.
REGISTRATION AND SPONSOR REPRESENTATIVE PASSES
Sponsors Representatives that will attend the event can be registered here. Modifications/Substitutions to Onsite Representatives can be made until September 14, 2012.
Sponsors receive only the amount of Conference passes allotted to the appropriate Sponsorship level. The only way to obtain an additional Onsite Sponsor Pass is to purchase a Non-Exhibit sponsorship.
W.L.F. and Sponsor, on behalf of themselves and their respective agents and employees, agree not to use or disclose at any time any confidential information of the other, except as may be authorized in writing by the other.
LIABILITY AND INDEMNITY
Sponsor agrees to assume sole responsibility and liability for all damages and injuries arising out of, resulting from, or in any manner connected with its exhibit (including installation and dismantling) that may be suffered by (a) Sponsor and his employees and representatives (b) other Sponsors and their employees or representatives, (c) conference participants, guests or visitors, (d) the event property owners, employees and representatives thereof and (e) any other persons lawfully on or about the conference premises. Sponsor agrees to indemnify and hold harmless W.L.F., its members, directors, officers, employees, agents, affiliates, successors and assigns, from and against any and all liabilities, obligations, losses, damages, penalties, actions, judgments, suits, costs, expenses, including reasonable attorneys’ fees, or disbursements of any kind or nature whatsoever, which may be imposed on, incurred by or asserted against W.L.F. in any way relating to or arising out of this Agreement and/or Sponsor’s use of exhibit booths at the Festival. The Sponsor further agrees to obtain, maintain and pay for general insurance coverage in amounts sufficient to insure against liability assumed.
INSTALLATION & REMOVAL
No installation work will be permitted after the opening of the Village Exhibit area without consent of W.L.F.. All exhibits shall be operational throughout the entirety of the festival. Thereafter, packing and removal shall be done as quickly as possible. Sponsors shall not deface or harm the property in which the exhibits are housed. Nothing shall be tacked, nailed or screwed to walls, floors, columns or other parts of the property area without the permission of W.L.F. and the Venue Owner.
STORAGE, HANDLING and ON-SITE FEES
Additional on-site charges may include but are not limited to shipping/handling fees, electrical fees and other rental fees.
USE AND CARE OF EXHIBIT SPACE
No part of an exhibit shall obstruct the view of adjacent booths. Exhibits shall not be unduly noisy, glaring or otherwise objectionable. Audio-visual and other sound effects will be permitted only where and when they do not interfere with activities in adjacent booths. The Sponsor shall maintain his exhibit in good order at his own expense.
Sponsors may not sublet or assign any part of their booth space, nor advertise or display goods or services other than their own, except with the express written approval of W.L.F.. Please contact W.L.F. at firstname.lastname@example.org or at 1 868 363 5551 if you have a circumstance where you feel a shared Sponsorship is appropriate.
All sponsor events must be approved in advance. Sponsors are welcome to partner with W.L.F. on specific defined events (see the Sponsorship Opportunities link for Non-Exhibit options) and/or request events outside of the official Festival functions (such as immediately prior to or after the Festival, etc.). If there is any unapproved Sponsor Events held before, during, or after any part of the Festival the sponsor will be invoiced for the appropriate sponsorship level posted on the prospectus.
Sponsors shall exercise reasonable care for the protection of their materials and display in the designated exhibit areas. W.L.F., directors, members and staff are not responsible for the safety of the property or the sponsor, his agents or employees, or harm or damage to such persons resulting from theft, fire, accident or any other cause. Sponsor is required to provide all insurance and/or policy riders necessary to cover all exhibits.
CANCELLATION OR RELOCATION OF CONFERENCE
If W.F.L fails to hold its festival as herein provided, or fails to furnish Sponsor space as stated herein, including circumstances of Force Majeure, it shall refund to Sponsor any charges paid hereunder. Such refund shall be accepted by Sponsor in full settlement of any loss or damage suffered or claimed by Sponsor.